Executive Assistant

NutritionFacts.org, a 501(c)3 nonprofit organization founded by Michael Greger, M.D., FACLM, is committed to sharing the latest in evidence-based lifestyle medicine research to help you and those you love live longer, healthier lives. Science should be free for all—and free from conflicts of interest.

NutritionFacts.org is seeking a highly organized Executive Assistant to support our executive team of three, primarily Dr. Greger who is a high-demand public speaker with a dynamic schedule. This role provides comprehensive administrative and operational support to senior leadership with a focus on calendar management, travel coordination, and communication while contributing to internal tasks critical to our program outreach. The ideal candidate is passionate about NutritionFacts’ mission, has strong organizational skills, thrives in a fast-paced environment, anticipates needs before they arise, and brings both discretion and precision to their work.

Key Responsibilities:

Outreach & Engagement Management

Manage a high-volume, ever-changing calendar, including speaking engagements, internal meetings, donor calls, and travel
Prioritize scheduling requests and resolve conflicts with sound judgment and clear communication
Coordinate all logistics for speaking engagements (virtual and in-person), including speaker agreements, book sales and signings, continuing medical education inquiries, audio/visual requirements, and other paperwork
Ensure NutritionFacts’ websites are updated with new speaking events as confirmed
Coordinate and schedule media and interview requests
Coordinate travel reimbursements and honorarium donation invoicing related to speaking events, including working with Executive Vice President, Operations to track outstanding requests and payments

Administrative & Operational Support

Assist with webinar presentation and engagement
Coordinate and send monthly thank you and birthday cards to donors from the President
Coordinate and send staff birthday and work anniversary recognitions
Support special projects and organizational initiatives as needed

Qualifications:

3-6+ years of experience supporting a senior executive, preferably in a nonprofit or media environment
Excellent written and spoken communication skills
Exceptional calendar management skills, particularly for a public-facing speaker
High level of discretion and professionalism
Proven ability to manage multiple priorities and adapt to changes
Detail-oriented with strong personal organizational systems
Proficiency with Google Workspace, Microsoft Office, Asana, and scheduling platforms
Ability to work effectively in a fully remote environment

Benefits:

Fully remote workplace
Health insurance
Life insurance
Unlimited PTO
Optional participation in 401(k) after 12 months of employment

Salary Range: $45,000 – $80,000

Location: Remote

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Describe your existing familiarity with NutritionFacts.org and why you are interested in working with this organization.*

Describe your experience handling scheduling and logistics for an in-demand speaker with a busy calendar.*

Describe how you manage and prioritize your tasks and projects. Are there any project management tools you use?*

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If you had a million dollars to give to any nonprofit organizations (other than NutritionFacts.org!), where would you allocate it?

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Executive Assistant

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